Adjusting Resource Calendars

You can make various adjustments for Resource Calendars such as event visibility, which events are automatically added and notifications for the Delegatee. This guide demonstrates how to make these changes.

Event Visibility

  1. In this example, Jane Gaucho is a Delegatee for the a resource calendar named Google-Calendar-Training. Click on the triangle on the right-side of the Resource Calendar name and select Share this Calendar


     

  2. Adjust the settings here to meet your needs. If you need to publish the calendar on the web you will need to check Make this calendar public and then choose what level of event details you would want published. You can also adjust the event visibility settings for everyone on UCSB Connect Calendar too. If you want to keep the resource events completely hidden except for the delegatees then uncheck everything. 


     

  3. Click Save, then << Back to calendar

 

Blocking invitations from being displayed

  1. In this example, Jane Gaucho is a Delegatee for the a resource calendar named Google-Calendar-Training. Click on the triangle on the right-side of the Resource Calendar name and select Calendar settings


     

  2. In the Auto-accept invitations section you can adjust the behavior of what happens when people invite your resource to an event. If you want to allow double-booking you need to choose the middle option. If you do not want anyone but the delegatee of the resource to add events choose the last option Do not show invitations - NOTE that when you do this you should continue to the next step of this guide and enable email notifications for the resource calendar so that the delegatee is made aware of when people make attempts to invite the resource. 


     

  3. Click Save, then << Back to calendar


     

 

Adding notifications for the Delegatee

  1. In this example, Jane Gaucho is a Delegatee for the a resource calendar named Google-Calendar-Training. Click on the triangle on the right-side of the Resource Calendar name and select Edit notifications


     

  2. Check the boxes for email notifications for whichever type of alerts you want to have (Safest to use all for delegatees)


     

  3. Click Save, then << Back to calendar